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The provisions subject to which exhibitors may participate in the CEPSI 2008 Exhibition (hereinafter referred to as the exhibition), are laid down
in these Conditions of Participation and in the General Rules governing participation in trade fairs and exhibitions organized by, or in cooperation
with, Companhia de Electricidade de Macau - CEM, S.A. (hereinafter referred to as the General Rules).
CONTRACT - This application, properly executed by the applicant
(“Exhibitor”) shall, upon written acceptance by CEM (“Organizer”)
constitute a valid and binding contract. The Organizer reserves the
right to render all interpretations and to establish further regulations
as may be deemed necessary for the general success of the
exhibition. It is further agreed that the conditions, rules and
regulations as herein stated and as outlined in the exhibitor manual
are made a part hereof as though fully incorporated herein, and that
the said exhibitor agrees to be bound by each and every one thereof.
This agreement is governed by the laws of the Special Administrative
Region of Macau and the exhibitor agrees to the urisdiction of the
Courts of Macau.
USE OF SPACE - Organizer reserves the right to decline, prohibit or
expel an exhibit which, in its jurisdiction, is out of keeping with the
character of the exhibition, this reservation being all inclusive as to the
persons, items, printed matter, product, conduct, sound level, etc.
Distribution of advertising material and exhibitor solicitations of any
sort shall be restricted to the Exhibitor’s booth. Exhibitor’s exhibit or
product may not extend beyond the limits of the Exhibitor’s booth and
part of any exhibit or product may not extend into any aisle. No
Exhibitor shall so arrange his exhibit so as to obscure or prejudice
adjacent Exhibitors in the opinion of Organizer. No Exhibitor shall
assign or sublet any part of his assigned space without the consent of
the Organizer in writing. Any space not occupied by the time set for
completion of installation of displays will be reassigned at the
discretion of the Organizer. Deposits will be forfeited unless special
arrangements have been approved by the Organizer. Exhibitor will
keep his exhibit open and staffed at all times during the show hours.
BOOTHS – Standard booth package, when ordered by the Exhibitor,
refers to the following items: back and two side walls (or one side wall
in the case of corner booth, or no sides in the case of a peninsula
booth) fascia board, information table and two chairs, two spot lights
and wall to wall carpet. The inclusions can vary from one exhibition to
another – but the Organizer will inform the exhibitor about this prior to
signing up of the contract. If an exhibitor plans to install a completely
constructed display of such character that the Exhibitor will not require
or desire the use of the standard booth equipment, no part thereof
shall so project as to obstruct the view of the adjacent booths. Neither
display nor contents may exceed the height of 2500 mm, except with
the specific permission of the Organizer. Raw wood, cardboard or
similar material for wings to booths must be covered or painted if the
are visible from the adjacent booth.
Failure to comply with the rules and regulations of this contract and as
stated in the exhibitor’s manual will result in the alteration or removal
of the booth at the exhibitor’s expense. Rental fees for services and
exhibit space are refundable only as stated in the refund policy.
Exhibitors shall be bound by all pertinent laws, codes and regulations
of the municipal or other authorities having jurisdiction over the exhibit
facility or the conducting of said exhibit, together with the rules and
regulations of the owners and/or operators of the facility in which the
exhibition is held.
CANCELLATION AND REFUND POLICY - Exhibitors canceling
before 30 September 2007 forfeit 25% of the total rental. All other
paid fees will be reimbursed. Exhibitors canceling between 30
September 2007 and 6 months prior to the event forfeit 50% of the
total rental. Exhibitors canceling between 3-6 months prior to the
event forfeit 75% of the total rental. There will be no more refunds
after this time. In the event the Exhibitor cancels but has not yet paid
the fees due, then the Exhibitor is still liable for the amount due minus
the Refund.
It is agreed that if the Exhibitor fails to comply in any respect with the
terms of agreement, then Organizer shall have the right without notice
to the Exhibitor to sell or offer for sale the exhibit space covered by
this contract. The Exhibitor will be liable for any
deficiency, loss or damage suffered by the Organizer by reason of the
premises stated, which loss or damage the Exhibitor agrees to pay
the Organizer upon the damage together with reasonable expenses
and costs incurred by reason thereof.
It is further agreed that actual occupation of the exhibit space by an
exhibit is of the essence thereof, and that should the exhibition be
unable to affect the sale of the space as herein provided, the exhibition
is then expressly authorized to occupy or cause said space to be
occupied in such manner as it may deem in the best interests of the
exhibition, without any rebate or allowance whatsoever to the Exhibitor
and without in any way releasing said Exhibitor from any liability
hereunder, and said Exhibitor expressly agrees to pay the exhibition the
full sum as herein set forth.
The Organizer will not be liable for the fulfillment of this contract as to
the delivery of exhibit space if non-delivery is due to any of the following
causes: by reason of the facility being damaged or destroyed by fire, act
of God, public enemy, war or insurrections, strikes, the authority of the
law, postponement or cancellation of the exposition, or for any cause
beyond their control. It will, however, in the event of its not being able to
hold an exhibit for any of the above named reasons reimburse Exhibitor
on a pro-rata basis on any amount paid in, less any and all legitimate
expenses incurred, such as but not limited to rent, advertising, salaries,
operating costs, etc.
INSURANCE - Exhibitors must carry worker’s compensation,
comprehensive, general liability including products and completed
operations, independent contractors, personal injury, and blanket
contractual liability. It is strongly recommended that Exhibitors carry
insurance to cover loss of or damage to their exhibits or other personal
property while such property is located at or is in transit to or is in transit
to or from the exhibit site. While the exhibition facility provides security
guards, this is solely as an accommodation to Exhibitors, and CEM
assumes no responsibility for any loss, damage or injury to any property
of the Exhibitor or to any of its officers, clients, agents, employees or
contractors, whether attributable to accident, fire, theft or any other
cause whatsoever. The Exhibitor expressly agrees to save and hold
harmless CEM, their management, agents and employees from any
claims, liabilities and losses for injuries to persons (including death) or
damage to property arising in connection with Exhibitor’s use of the
exhibit space.
AVAILABLE SERVICES - On behalf of the Exhibitors, the Organizer
has designated the Official Exhibition Contractors to provide the
following: drainage, cartage, furniture, booth and floor decorations,
signs, photographs, telephone services, etc. as stated in the Exhibitor
Manual. Services of electricians, plumbers, carpenters and other labor
will be available and charged at the prevailing rates. Contractors and
rates will be listed in the Exhibitor Manual to be issued separately. The
Organizer assumes no responsibility or liability for any of the services
performed or materials delivered by the foregoing persons, parties and
organizations. Arrangements for these services and payments are to be
made between Exhibitors and Official Exhibition Contractors directly.
PROTECTION OF FACILITIES - Nothing shall be posted on, or tacked,
nailed, screwed, or otherwise attached to the columns, walls, floors or
other parts of the convention hall exhibit area without permission from
the proper building authority. Packing, unpacking and assembly of
exhibits shall be done only in designated areas and in conformity with
directions of the Organizer, the convention hall manager or their
assistants.
INSTALLATION & DISMANTLING - The specific requirements as to the
time for installation and dismantling of exhibits shall be as set forth in
the Exhibition Manual supplied to each Exhibitor for this particular
Exhibition. Such requirements shall be binding upon the Exhibitor as set
forth. The Exhibition Manual will be sent to Exhibitors before August 15,
2007.
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